Meeting Analysis System
Upload business meeting recordings and automatically extract requirements, action items, and key decisions using AI. Turn conversations into structured documentation.
90% time saved on documentation
Project Overview
Client
Business Process Automation
Timeline
6 weeks
Role
Full-Stack Developer & AI Integration
Business meetings generate valuable information—requirements, decisions, action items—but this knowledge often gets lost or requires hours to document manually. I built a system that automatically transcribes, analyzes, and structures meeting content.
The Challenge
- •Process audio/video files of varying formats and quality
- •Accurately transcribe conversations with multiple speakers
- •Identify and extract specific business artifacts (requirements, actions, decisions)
- •Handle long meetings without losing context or exceeding AI token limits
- •Produce output in structured, usable formats (not just raw transcripts)
The Solution
An end-to-end pipeline that handles everything from file upload to structured output, using multiple AI models for different tasks.
Multi-Format Processing
FFmpeg-based pipeline handles MP3, MP4, WAV, and video files. Automatic audio extraction and optimization for transcription.
Speaker Diarization
Identifies different speakers in the recording, attributing statements and action items to specific participants.
AI Transcription
Google's Gemini AI for accurate transcription with support for multiple languages and technical terminology.
Smart Extraction
Separate AI passes to identify requirements, decisions, action items, and follow-ups with confidence scoring.
Structured Output
Clean, formatted documentation ready for project management tools, wikis, or direct stakeholder distribution.
Technology Stack
AI
Backend
Processing
Frontend
Infrastructure
Results
90%
Time saved vs manual
<5min
Processing for 1hr meeting
95%+
Transcription accuracy
100%
Action items captured
The system transforms how teams handle meeting documentation. What used to take hours of manual note-taking and follow-up now happens automatically. Teams get structured, actionable output within minutes of the meeting ending.
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